Payroll Administrator

Key tasks and responsibilities

Duties and responsibilities

• Manage and administer weekly, monthly and year end payroll across all (existing and new) group companies. Ensuring accuracy, and continually improving processes and controls to avoid errors.
• Includes (but not limited to): Ensuring timesheets are completed and authorised in a timely fashion, query resolution, setting payments up on the bank, processing associated SAGE accounts journals, and sending payslips to all staff.
• Payroll responsibilities cover gross pay, NI, PAYE, pension, and expenses.
• Weekly check of Government Gateway for any notifications in relation to payroll
• Ongoing checks of relevant legislation updates normally received (but not limited to) SAGE payroll. Includes monitoring of minimum wage requirements.
• Ensure HMRC returns, reporting, submissions and payments are completed in a timely, legal, and accurate manner. Includes but not limited to P32, P60, P45 and weekly / monthly submissions of PAYE data.
• Set up monthly payments to Government Agencies for deductions of earnings orders, within statutory legal deadlines
• New starters
  • Add to Activ HR.
  • Add to UCheck (DBS Checks for employed staff only)
  • Collation of induction pack for all new starters, ready for review by Compliance team 48 hours prior to start date. Scan and file completed induction packs once returned by Compliance team.
• Remove all leavers from Activ HR.
• Email Holiday Planner twice weekly to relevant operations staff & Compliance.
• Ongoing checks on attendance and record all sickness and unpaid leave.
• Ensure all holidays are approved and keep entitlement up to date on Activ HR.
• Request references for new starters, escalate to Director if these are not received having been chased, or references present potential issues.
• Producing and administering Contracts of Employment for all new starters, for review and signature by appropriate manager prior to issuing. Ensuring all new starters receive and return Contracts of Employment. For Head Office staff, this should be done within 10 working days of initial offer of employment is accepted, and always before employment start date. For operations staff, the Contract of Employment will be issued to Compliance team ready for induction day of new employee.
• Issue amendment to contract letters to all staff when changes in circumstances. These will be reviewed and signed by an appropriate manager before issue.
• Reconciliation of all payroll and pension data for the accounts team.
• General administration skills, including filing and shredding.