Finance Assistant

MacKenzie King are working with a well-established and successful business based in Felixstowe, which boasts over four decades of experience in the import/export, supply chain, and customs industry. They are currently recruiting for an Accounts Assistant to join their close-knit and supportive team. The ideal candidate will have some initial experience and a basic knowledge of accountancy, along with the drive to learn, grow, and take on more responsibility. As the Accounts Assistant, you will be working across both sides of the ledger — ensuring the timely processing of purchase ledger invoices and carrying out credit control duties to help manage debt and maintain healthy cash flow. A basic understanding of finance and accounts, along with some practical experience, is essential. However, full training will be provided.

Purchase Ledger:

• Daily monitoring the purchase ledger accounts inbox
• Uploading invoices/credits into our operational system from the inbox
• Process and passing supplier invoice (approx. 500 per week)
• Supplier invoice internal and external queries handling
• Onboarding new suppliers
• Overhead invoice processing
• Ad hoc duties as and when required
• To provide cover for bank and supplier statements reconciliations
• To provide cover for weekly payment runs

Credit Control:

Monitoring the sales ledger, chasing cash and credit term customers accordingly

• Building relationships with our customers to ensure timely payment of invoices, whilst giving great customer service
• Liaising with our internal operations teams across the country regarding unpaid invoices and queries
• Handling customer requests for copy invoices and statements
• Onboarding new customers
• Confident approach to escalating issues with customers to the FM.
• Sending out weekly payment reminders and monthly statements to customers
• Daily completion of duty and vat report
• Weekly creation of spreadsheets to record customer chasing activity

Essential skills and experience:

• Experience in Sage200, preferred but not essential
• Good time management and prioritisation skills
• Attention to detail and a pro-active approach
• A confident communicator
• Proficient with MS Office
• A team player with a positive attitude and demeanour
• Desire to learn the fast-paced industry of freight forwarding
• Strong excel skills are essential