Accounts Assistant

Key tasks and responsibilities

Provide accounts support for project works:

• Maintaining the database of ongoing projects.
• Adhering to requirements of customer contracts.
• Assessing project works completed and raising applications for payments or month-end invoice accordingly.
• Resolving customer accounts queries.
• Arranging payment in advance of works where required.
• Collecting payment from account customers.
• Ensure the company adheres to the terms of its credit insurance policy.
• Maintaining records of retention balances due and chasing for overdue payments.

Provide accounts support to the Retail and Trade Supply divisions:

• Assist in setting up trade accounts for new customers
• Credit control for overdue debt
• Ensure the sales ledger is accurately maintained

Provide accounts support to our customer service team:

• Maintaining records of Engineers reports              
• Raising invoices
• Taking card payments
• Chasing overdue credit accounts
• Liaise with engineers to maintain accurate records of van stocks.

Process and maintain the Purchase ledger records

• Match purchase invoices to orders, resolving differences
• Co-ordinate authorisation of overhead expenditure
• Match purchase ledger balances to statements

Process and maintain the company credit card expenditure

• Collate receipts from cardholders
• Analysis of expenditure and VAT
• Produce a summary of expenditure for entry into the accounts.

General Ad Hoc duties to support the business and department