Senior Accounts Assistant

Key tasks and responsibilities

End to end accounts payable function.

• Match purchase orders to invoices, checking that all details on the invoice are correct, coding them and entering this information onto the SAP system.
• Escalate invoices to the appropriate person when they do not have a purchase order number and get invoices approved by the relevant person to check that we have received the product/service.
• Pay invoices via BACS and cheques in a timely manner and filing invoices once paid.
• Deal with any purchase queries from internal and external stakeholders, resolving issues in a polite and timely manner.
• Set up new supplier accounts and maintain existing account details within the purchase ledger and reconcile and check supplier statements.
• Complete supplier statement reconciliations and review creditor’s balances.
• Checking invoices are correctly submitted and properly completed in accordance with financial standing orders, and comply with statutory requirements (e.g. Construction Industry Scheme (CIS) and VAT); and taking necessary action.
• Responsibility to ensure all CIS suppliers are verified and set up correctly in accordance with HMRC regulations and relevant deductions are made.
• Maintenance of the master file of supplier’s details.
• Maintaining the P2P system.

End to end accounts receivable function.

• Raising sales invoices
• Chasing outstanding debts and managing the collections process
• Conducting reconciliations of accounts and resolving any discrepancies
• Extracting and manipulating large amounts of data using advanced Excel skills
• Assisting with month end procedures and financial reporting
• Collaborating with cross-functional teams to ensure accurate and timely billing.
• Providing exceptional customer service and resolving queries related to accounts receivable.
• Assisting in the development and implementation of process improvements.
• Responsibility for maintaining the companies Inboxes.