Senior Accounts Assistant

Job Reference: 887195



MacKenzie King are working with a respected local service to recruit a Senior Accounts Assistant to strengthen their team. This is a contract position that will last between 3 and 6 months, possibly longer. This varied role will see an experienced Senior Account Assistant play a part in both the Accounts Payable and Receivable departments for a number of businesses within the group. The Senior Accounts Assistant will see the role weighted roughly 75% in the Accounts Receivable department and 25% in the Account Payable department. Attention to detail and efficiency are a must in order to work smoothly with the rest of the team and the other departments of the business. Due to the nature of the work carried out by the businesses the Senior Accounts Assistant must have experience of CIS.

Key tasks and responsibilities

End to end accounts payable function.

  • Match purchase orders to invoices, checking that all details on the invoice are correct, coding them and entering this information onto the SAP system.
  • Escalate invoices to the appropriate person when they do not have a purchase order number and get invoices approved by the relevant person to check that we have received the product/service.
  • Pay invoices via BACS and cheques in a timely manner and filing invoices once paid.
  • Deal with any purchase queries from internal and external stakeholders, resolving issues in a polite and timely manner.
  • Set up new supplier accounts and maintain existing account details within the purchase ledger and reconcile and check supplier statements.
  • Complete supplier statement reconciliations and review creditor’s balances.
  • Checking invoices are correctly submitted and properly completed in accordance with financial standing orders, and comply with statutory requirements (e.g. Construction Industry Scheme (CIS) and VAT); and taking necessary action.
  • Responsibility to ensure all CIS suppliers are verified and set up correctly in accordance with HMRC regulations and relevant deductions are made.
  • Maintenance of the master file of supplier’s details.
  • Maintaining the P2P system.

End to end accounts receivable function.

  • Raising sales invoices
  • Chasing outstanding debts and managing the collections process
  • Conducting reconciliations of accounts and resolving any discrepancies
  • Extracting and manipulating large amounts of data using advanced Excel skills
  • Assisting with month end procedures and financial reporting
  • Collaborating with cross-functional teams to ensure accurate and timely billing.
  • Providing exceptional customer service and resolving queries related to accounts receivable.
  • Assisting in the development and implementation of process improvements.
  • Responsibility for maintaining the companies Inboxes.

Qualifications and experience

  • CIS experience is essential 
  • Attention to detail
  • Clear and accurate reporting style
  • Great communication skills with the team, suppliers and customers
  • Spotting and resolving issues and discrepancies
  • Great Excel skills
  • Experience with VAT
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Headshot of Ben Dotesio-Eyers recruitment specialist at MacKenzie King

If you would like to talk to a consultant about this role, contact:

Ben Dotesio-Eyers

"This role will support a key service, supporting the community and making a real difference in Ipswich"

Ben Dotesio-Eyers

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