Job Description

Sales Ledger Clerk

MacKenzie King are recruiting a Sales Ledger Clerk for a fast-growing business in Ipswich. This position offers attractive benefits, flexible working hours, car parking and a pleasant working environment.

This role consists primarily of:

  • Raising customer invoices and ensure correct billing of customers across the group of companies to produce sales invoices and credit notes accurately and in a timely manner.
  • Using multiple systems to extract data for certain business areas.
  • Using an upload and extract system to produce invoices for the parent company and to reconcile the file sent to the parent to the data within the finance system.
  • Building a process for gathering ad hoc billing information from multiple heads of service.

Responsibilities include:

  • Reconciling billing data to CRM systems to ensure all contracts are invoiced.
  • Use multiple systems for gathering contract billing data across a wide variety of services and entities.
  • Working with the credit controller to ensure customer invoices have correct data.
  • Resolving customer queries to help ensure invoices are paid to credit terms by telephone or email.
  • Responding to emails into a centralised mailbox.
  • Maintaining customer records in the finance system.
  • Communicating changes to customers throughout the business to ensure accurate and timely billing.
  • Ensure the finance system is set up in a way to best serve the credit controller.
  • Key function within the sales ledger team.
  • Provide cover for other members of the sales ledger team (cash allocation and credit control).
  • Ensuring templates are up to date for any communications to customers.
  • Processing changes to client contracts.
  • Reviewing and presenting new ideas for processes.
  • Working across all entities of the group, ensuring compliance to accounting rules and processing internal transactions.

Specialist Requirements:

  • Reconciling billing data to CRM systems to ensure all contracts are invoiced.
  • Use multiple systems for gathering contract billing data across a wide variety of services and entities.
  • Working with the credit controller to ensure customer invoices have correct data.
  • Resolving customer queries to help ensure invoices are paid to credit terms by telephone or email.
  • Responding to emails into a centralised mailbox.
  • Maintaining customer records in the finance system.
  • Communicating changes to customers throughout the business to ensure accurate and timely billing.
  • Ensure the finance system is set up in a way to best serve the credit controller.
  • Key function within the sales ledger team.
  • Provide cover for other members of the sales ledger team (cash allocation and credit control).
  • Ensuring templates are up to date for any communications to customers.
  • Processing changes to client contracts.
  • Reviewing and presenting new ideas for processes.
  • Working across all entities of the group, ensuring compliance to accounting rules and processing internal transactions.

If you think this could be the next step in your finance and accounting career, submit your CV or contact us on 01473 760 460 to find out more.