Purchasing Administrator

Key tasks and responsibilities

• Negotiate prices and discounts with suppliers.
• Ensure up to date price lists are obtained for all key suppliers.
• Maintain purchasing contacts and their contact information. Purchase orders
• Raise purchase orders on SUN system and send to suppliers in a timely manner.
• Ensure orders contain accurate information to make sure the correct goods/parts will be provided as required to the site.
• Seek quotes for any costs not included on the PO requests, to ensure orders are raised with accurate costing.
• Deal with supplier queries in relation to orders and services/deliveries in a professional manner.
• Ensure the timely receipt of deliveries/services to specification by liaising with suppliers and site staff.
• File purchase orders along with supporting quotes and PO requests.
• Review the status of all outstanding orders which are awaiting a goods receipt ensuring there are none over three months old. Goods receiving
• Goods receiving to be completed daily on the receipt of the correct, signed documentation.
• Maintenance of delivery note tracking log to ensure weekly receipt of delivery notes from all sites.
• Perform a weekly chase of orders awaiting goods receipt. Query resolution
• Provide support and assistance to the accounts team in the resolution of invoice matching queries.
• Provide cover for the Accounts Assistant when required, together with support and assistance to other team members in line with your skills, experience and qualifications.