Purchasing Administrator

Job Reference: 887239


£21,000 - £26,000 per annum

Hybrid Working

MacKenzie King are once again working with our client in Woodbridge to further bolster their finance team. The role of Purchasing Administrator will work with 20 sites around the UK to ensure that goods and services are delivered without issue. As the Purchasing Administrator a successfully candidate would also be responsible for resolving all order and invoice queries in a timely manner. A good telephone manner and the ability to build rapport with internal and external stakeholders is essential for the Purchasing Administrator. This is a role where someone with an inquisitive and questioning mind would excel, enjoying finding the answers to queries and solving problems to deliver excellent service and ensure the smooth running of the department and wider business.

Key tasks and responsibilities

  • Negotiate prices and discounts with suppliers.
  • Ensure up to date price lists are obtained for all key suppliers.
  • Maintain purchasing contacts and their contact information. Purchase orders
  • Raise purchase orders on SUN system and send to suppliers in a timely manner.
  • Ensure orders contain accurate information to make sure the correct goods/parts will be provided as required to the site.
  • Seek quotes for any costs not included on the PO requests, to ensure orders are raised with accurate costing.
  • Deal with supplier queries in relation to orders and services/deliveries in a professional manner.
  • Ensure the timely receipt of deliveries/services to specification by liaising with suppliers and site staff.
  • File purchase orders along with supporting quotes and PO requests.
  • Review the status of all outstanding orders which are awaiting a goods receipt ensuring there are none over three months old. Goods receiving
  • Goods receiving to be completed daily on the receipt of the correct, signed documentation.
  • Maintenance of delivery note tracking log to ensure weekly receipt of delivery notes from all sites.
  • Perform a weekly chase of orders awaiting goods receipt. Query resolution
  • Provide support and assistance to the accounts team in the resolution of invoice matching queries.
  • Provide cover for the Accounts Assistant when required, together with support and assistance to other team members in line with your skills, experience and qualifications.

Qualifications and experience

  • Proficient at Microsoft Office.
  • Previous experience working in a finance team.
  • AAT qualification (desirable, but not required).
  • Proven track record of excellent verbal and written communication skills.
  • Experience of using an accounting system
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Headshot of Ben Dotesio-Eyers recruitment specialist at MacKenzie King

If you would like to talk to a consultant about this role, contact:

Ben Dotesio-Eyers

“A fantastic role for someone who loves problem solving and building relationships”

Ben Dotesio-Eyers

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